What to expect when renting bleachers for your event!

When you are trying to find bleachers to rent for an event, the first question is always "How much does it cost to rent bleachers?".    The challenge with this question is there are many different factors that determine the cost for an event that needs rental bleachers.    Here are some of the questions you should expect when you contact a rental bleacher company (ideally Rental Bleachers, Inc.!).

• Where will the event take place?   You will need to know at least the city and state for the event.  At RBI, we can provide rental bleachers in Florida, Georgia, Alabama, Mississippi, Louisiana, Tennessee, Kentucky, Ohio, West Virginia, Virginia, North Carolina, and South Carolina. 
• Will the event be indoors or outdoors?   This will determine the type of bleachers and the amount of work needed to prep the area to set-up the temporary bleachers.
• What type of surface will the bleachers be placed?   Is it level, is there enough room?  If we need to level the area for the bleachers, there could be additional costs.
• How will the installers access the area to deliver the rental bleachers?  A key factor in cost can be if the bleacher installation team needs to carry the materials, or if they can drive up to the location where the aluminum bleachers will be installed.
• How many people are you seating at your event?   Usually bleachers are based on a "per seat" basis, and the more seats you rent, the less per seat the cost would be.  If your event is charging for seats, it may be most cost effective to rent more bleachers and have some extra space.
• When is the event, and how long will you need to rent the bleachers?   Bleacher rentals are available for one day, one week, several weeks, or even months.
• Will the city or local government where the bleachers will be rented require engineer drawings of the bleachers?   Most do not, however, some may require this based upon the size of the bleacher seating.  Some may even require plans for the project.   We can provide all of this, but it is an important factor.

At RBI, we use all of these factors to determine the rental cost for an event.   We will go over each of these items with you and prepare a proposal for your bleacher rentals at no charge.  Once you have received your quote and are ready to make a decision to work with us, the next step is to enter a contract for the event.

Our standard contract will list the bleachers we have agreed upon for rent, as well as the dates of the event and all of the event details.  The contract will also show our insurance information and the terms of the rental. Our standard payment terms are 50% down with the signed contract, which holds the dates and materials for the event and guarantees the items listed in our agreement.  The balance payment of 50% is due upon arrival of the bleachers for installation.   

Once on site, and the payment is received, our crew will begin erecting the seating system as agreed and will install it in the areas directed.   The installation area must be suitable for bleacher seating and has to be a flat surface capable of supporting the system.  Depending upon the size of the rental project, the installation can take anywhere from an hour to multiple days for very large events.

Next is the event, which we know will be awesome for you and your guests.  Following the event, we will remove the bleachers, and this usually takes about half the time as the installation required.   Once we have removed the bleachers and left the site, it will be like the bleachers were never even at the location.

When working with RBI, you only deal with one representative.   We never hand off or switch in the middle of a project, which means we know all the details of your event as originally discussed and there will be no surprises in store for you.  Contact us today to get a free, no-obligation quote for renting bleachers for your event.  We hope you will use us on all your seating event needs!